Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7 pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Angus Cotton, Karl Laurence, Jeremy Paterson (GWRC), Wayne Boness (GWRC), Sandra Stevenson.

Apologies

Ron Harfield.

Minutes of last Meeting

Read by Paul.  It was noted by the Treasurer that the Last meeting Balance of $2,818.03 was given incorrectly and in fact it was: $2,818.08. Moved Karl and Seconded Craig they be accepted as correct – Carried.

Finances

Last meeting balance	$2,818.08
Interest earned	+$0.00
GWRC Donation Re logging / Trail loss	+$5,000.00
Less Presented Cheques:
Paul – Protector; Gloves / First aid kit	-$323.15
Marco – Morn Tea wrk bees.	-$80.26
Angus – Track marking tape / morn tea.	-$34.86
This meeting closing Balance	$7,379.81
Cheques written: ‘Not yet presented’
Ty – Charity Chocs	-$62.50
Angus – Meeting Refreshments	-$26.49
Marco – Morn Tea wrk bees.	-$63.82

General Business

Required actions (from previous meeting):

MoU: Still waiting to be completed. Wayne advised that it still requires a few tweaks here and there.  (At the time of the meeting Paul had just sent a Word Doc file of the MoU to Wayne so he can change it himself ASAP at his end!) Wayne stressed that due to Transmission Gully requirements and deadlines, it was unfortunate, but a lot of items have had to be put on the back burner until now. Hence the lengthy delays!

GWRC Invoice:  Completed by Angus and amount of $5,000.00 deposited into BAMBA account.

Gravel Supply: Jeremy (GWRC) came through (you beauty) and the amount delivered has already been deposited on both the top section of Bull Run and the first section of Bull-a-Varde. (Nice work by some – especially to Matt who has put some hours into this).

BNZ Volunteer day: Angus advised that on 11th July a day was spent on Borderline with volunteers from BNZ plus himself and Karl. They completed a section at the bottom of Borderline and also put in the middle deviation.

The next BNZ Closed for good volunteer day is scheduled for September 3rd 2014.  Some discussion was held over what was to be carried out and it was suggested that a high line be carried out from near Bull a Varde and act as an extension of borderline if other work is almost completed. This would shadow OCR – However it requires investigation as there is also a deep gully type section where a stream is located – Area to be investigated ASAP and marked if suitable.

PNP RACE – 2ND November 2014: Marco mentioned that it was planned to run an event starting at the Woolshed and to incorporate both the 4wd logging track (uphill) and also Bull Run plus other areas of the park as required and use Borderline too. The whole group in attendance agreed that this would be supported by BAMBA providing:  BAMBA complete Borderline to a satisfactory level and complete both gravel and tweaking the Bull Run (in areas that are in need of repair or attention)

Bull Run – Gravelling / Required repairs: GWRC is to supply approx 7 cub (at time of writing this had been delivered) and this is to be deployed on the mid-section of Bull Run. Following the 27th July working bee it is hoped to start this work on possibly Sunday 3rd August (T.B.A)

Borderline: Working bee on Sunday 27th July is to complete the lower bottom section and remove the ugly table top / jump which is in the gully.  More work is also required on some of the turns and berms on various sections.

Future track plan: It was noted that since the completed logging operation, the BAMBA future track plan requires updating and revising as it is now apparent that areas planned for etc are perhaps not as suitable as other areas. Angus tabled a rough overlay of what he had in mind and this seemed to go with what Paul, Craig and Ty were also suggesting / thinking. Some further investigation into these areas will be done in the near future and in the meantime the Exec committee will look more closely at the possibility of a grade 3 downhill trail approximately in the old “Choppers” region of the park.  A new plan needs to be developed and then an AEE put into effect to coincide with the MoU.

Required Actions

• Borderline – Complete lower section and tidy up required corners and berms throughout trail.
• Bull Run – Complete gravelling and carry out repairs as required.
• Borderline top extension – Check and mark out if viable.
• Future Track plan – go through current plan and align as per planned / discussed changes etc.

Next Meeting

TBA
Meeting closed: 9.05 pm
Paul Scoble, Secretary, BAMBA.

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00 pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Angus Cotton, Karl Laurence, Bruce Mchardy, Alastair Hicks, Rob Lancaster, Jeremy Paterson (GWRC), Gordon Macdonald (HVMBC) , Ian McCabe (HVMBC), Pete Matcham (Friends of Belmont Regional Park)

Apologies

Ron Harfield, Wayne Boness (GWRC).

Minutes of last AGM plus minutes from last meeting held

Both minutes were read by Paul – Moved by Tyrone and Seconded by Marco that they were true and correct – Motion carried.

AGM Presidents Report

Tyrone thanked many who were present (and those who were not) for their assistance and contribution over the past year. It was good to see the completion of the Bull Run and also to see many bikers returning and using this trail and the park in general.

He thanked both Angus and Paul for their efforts in successfully gaining funding / grants in the past year for BAMBA and also made special mention of Paul’s hard work with putting together the MoU for GWRC and the Safety / Operational Guidelines plan.

Ty made special thanks also to both Wayne and Jeremy from GWRC for their continued support and assistance over the past year, through them both, it has made for easier dialogue and Ty has found both he and BAMBA have now a great working relationship.

Ty made mention of FoBRP (Friends of Belmont Regional Park) and Pete, who was present, for being keen to work together where possible so we can all better the park.

Tyrone stated that the past year had been good for BAMBA, especially with the high profile that the Bull Run had got. It was good to be able to see light at the end of the tunnel and be able to move forward now that the logging has been completed. Once the MoU is finally signed off, BAMBA working with GWRC and others, can establish a good trail network within the old Danzig area.

Finances (Financial Report)

• Last meeting balance $2,801.97
• Interest earned +3.22
• Trail Fund NZ Grant + $903.15
• Less Presented Cheques:
• Web Domain – Angus -$55.17
• Folders for paper work – Paul -$8.00
• Placemakers, Saws x2 – Matt -$37.80
• Placemakers Seaview (Tyson Toolbox) -$580.00
• M10 – Locks / Ropes / Gloves – Angus -$91.69
• M10 – Leaf Rakes – Paul -$38.70
• Meeting Refreshments (Jan) – Angus -$32.99
• AGM refreshments for May – Angus -$45.91
• This meeting closing Balance $2818.08
• Cheques written: “Not yet presented”
• Marco – (Morning Tea work bees) -$80.26
• Paul – (Protector -Gloves / First Aid kit) -$323.15

Election of Officers (Executive Committee)

The positions and nominations were

• President: Tyrone McGrath: Nominated by Craig, seconded by Matt – Carried.
• Vice President: Craig McGinnity: Nominated by Ty, Seconded by Marco – Carried.
• Secretary: Paul Scoble: Nominated by Ty, Seconded by Angus – Carried.
• Treasurer: Angus Cotton: Nominated by Matt, Seconded by Craig – Carried.

Other Executive committee (4 required)

• Marco Renall: Nominated by Matt, Seconded by Paul – Carried.
• Ron Harfield: Nominated by Paul, Seconded by Ty – Carried.
• Matt Clarke: Nominated by Ty, Seconded by Angus – Carried.
• Karl Laurence: Nominated by Paul, Seconded by Ty – Carried.

Note: Alastair Hicks was also nominated and voted onto the Committee at the AGM. However it has since been noted that the Rules state 8 positions to be held for the Executive Committee. Therefore regretfully Alastair is unable to stand on the committee at this time.(Apologies Alastair – maybe next time?)

General Business

GWRC Update

General

Jeremy mentioned that Wayne was sorry he was unable to make the AGM due to work commitments in Auckland. Jeremy thanked Paul for the work re MoU and the general correspondence done over the past year.

MOU

Wayne has now passed this document onto Amanda (Parks Manager) to finalize prior to the Sign Off.

It was hoped to have it signed off at this AGM but due to other commitments(i.e. Transmission Gully etc.) it was not possible. Jeremy noted however that once sign off is completed we can work together to complete a track plan for the Danzig Area ASAP.

Donation from Logging Revenue

The $5,000 that GWRC has committed to BAMBA, as part of the lost trail network, will be handed over within the following week once BAMBA produce the required invoice that GWRC now require. (Note: As at time of writing the amount will actually be $5750.00)

Logging area tidy up

Jeremy advised this work is now almost complete. However he was not totally happy with what had been done in certain areas so was having further work carried out after winter and is hoping to have it all finished by Christmas 2014. (This will include a large gravelled parking area behind the wool shed that will be available for events that are held in the park!)

Hill Road Planting (Picnic Area / End of the Bull Run)

More planting is to be carried out in late June. Hill Road Community Group / FoBRP and BAMBA are to assist. (Note: Ty suggested that GWRC also approach the local primary schools to also get involved with their families on the day too!)

Transmission Gully Update

GWRC to hold an update, possibly at the Woolshed, in either June or July. The biggest issue to park users is that the Hill Road entrance to the park is to probably become the main entrance for ALL Farm access. (Note: Pete from FoBRP was also very aware of this issue and was keen for us all to get together collectively to ensure all aspects are looked at and dealt with)

4 Degrees (Replacement uphill trail for Danzig)

The amount ($) have been allocated for this. The plan is to hopefully start this project prior to Christmas 2014. However nothing has been done with regards to Building consent applications or Resource consent and the required AEE. This of course all needs to be completed prior to commencement!

Farm Sheppard

Jeremy is to look at the issue with the Sheppard (Possibly Don) and the few heated words which occurred with Matt in the park a week ago – either around or after dusk. Both Matt and Gordon (HVMBC) made mention of occurrences. Jeremy will look into the details re timings for park / farm access for members of the public and investigate further.

Tracks / Trails etc.

Jumps – Last Sun area / Building Jumps

BAMBA had received an email from: Finley Macdonald, mentioning that he and his mates are keen to build some jumps in the recently logged area and possibly fix up the dirt jumps down where last sun used to be. All agreed that we would love their assistance as long as their work is overseen by BAMBA / GWRC. Craig had a few possible ideas.

It was mentioned that the old jumps area is presently littered with blown over tree stumps and other debris. Craig felt this area may also be now hard to use because of the wind and weather plus the ground will now dry out very quickly and this will make it very hard to produce good solid jumps etc. Areas will be looked at and considered, however nothing else can be done at present until the MoU is signed off and the Track Plan can then be finalized!

Paul also mentioned, whilst on the subject of people trying to help, that the unauthorized track work on the Bull Run (kickers and small jumps) had been removed from the top section of Bull Run too. It’s hoped that providing a jumps area to be built can help solve this problem and get the energy from these people going into the right places for the future.

(Note: Stay Tuned Finley and mates and we will see what can be done!)

Naming of Replacement Track for Last Sun

The current track under construction required naming: the nominations:

• Last Sun: Nominated Marco, No one seconded.
• Loam Shark: Nominated Karl, No one seconded.
• Quick Route: Nominated Ty, Seconded Paul. (1 member was against, Marco) – Motion was carried – track now called ‘Quick Route’

HVMBC – Assist / Adopting a Track

Both Gordon and Ian from the Hutt Valley MTB Club expressed the clubs interest in assisting in an area of the park with a track or ‘adopting’, so to speak, an area which they can possibly help with input, plan, design and construct. They were informed that they were more than welcome to come along and assist with the current trail working bees. We will look at what trails they could take on or assist with! Areas will be looked at and further investigation done once the MoU is signed off. (Note: Stay tuned guys and keep in touch please)

Trail Fund

Paul reported that Trail Fund had come through and approved our application. The required Tool box, Safety work gloves and First Aid kit had been purchased and paid for.

A BIG THANKS to the team at Trail Fund NZ for their assistance!

(Their Logo to go on both our web site and Facebook pages).

Tools

Paul recently completed a new / current assets register. Ty noted that he had some shovels that he was going to bring and Jeremy also made mention of some loppers he had for BAMBA too.

BNZ Volunteers

Angus mentioned that 2 working days will be available for both June/ July and also the Sept 2nd Closed for good Day!

We all agreed to working on Quick Route in June / July and do any required, tweaking or possibly putting in more berms and deviations as agreed by the executive committee members.

Bull Run

It was agreed that some remedial work is needed plus gravel was required for the top section. The berm (lower section) that has collapsed is needed to be brought closer in and retained.

Ty requested if Jeremy could see if they are able to assist supplying the gravel.

The working bee date of 15th June was to be put aside for this required work. Ty will arrange barrows and delivery of gravel.

(Note: at time of writing gravel was being supplied and delivered within the week)

Actions Required

• GWRC – MoU finalize with Amanda / possible sign off.
• Angus – Produce Invoice for GWRC.
• Jeremy – Re Farm Sheppard follow up. Bull Run possible Gravel Supply.

Next Meeting

Committee meeting to be held within the week 16th to 20th of June!

Actual firm date to be confirmed!

Meeting closed: 8.50 pm

Paul Scoble, Secretary, BAMBA

 

 

 

 

 

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00 pm

Present

Craig McGinnity, Paul Scoble, Angus Cotton, Karl Laurence, Marco Renall, Matt Clarke, GWRC – Wayne Boness & Jeremy Paterson, Nick Conroy, William Roser.

Apologies

Tyrone McGrath, Ron Harfield.

Minutes of last meeting

Meeting minutes from meeting (Sept 2013) read.
Moved Craig and seconded Marco that they were correct.

Finances

Last meeting balance $1,135.87
Interest earned +$1.21
NAB Volunteer Grant +$2254.51
NAB Re Grant TT Fees  -$15.00

Less Presented Cheques:
Paul (2x Meeting Refreshments) -$49.49
Bike NZ Registration (2013 – Late!) -$200.00
Marco (Working Bees Refreshments) -$125.13
Bike NZ Registration (for 2014) -$200.00
This meeting closing Balance $2,801.97

Cheques written: “Not yet presented” 
Paul (x2 Trail / Leaf rakes) -$38.70
Angus (meeting Refreshments) -$32.99

Noted: Angus is going to arrange signatories for now 4 committee members, those being: (Tyrone, Angus, Marco & Paul). Angus will also arrange online authority to access account for statements.

General Business

Bike NZ registration; Paul advised all now completed and payment made. BAMBA now covered until end of 2014.

NAB Community grant; Thanks to Angus money has been placed into the account. Committee to decide with Angus where the $ are to be allocated.

Track Update

The Bull Run is completed and the open day held on Sunday 15th December went well with around 45 – 50 riders turning up as far away as from Featherston.
Overall we have been receiving good feedback.

A top job also done by Craig and Caleb from Spoke- re video of Craig riding the Bull Run! With video and the Hutt News feature plus more and more now looking at BAMBA in Facebook etc., both BAMBA and this track have received great exposure!
It was felt by both Craig and Paul that we needed to tweak and improve our signage in the park for this track and others present agreed. The committee agreed to have some additional signage made up. 3 signs to be produced. Consisting off:

1: Same sign design / colours that previously made for both Bull Run and Bull-a-Varde.
– But a single sign with both on it!
A4 size and having a green arrow “straight ahead” follow the Bull-a-Varde info and a “Left hand” arrow following the Bull Run info.
(This is to be placed at the start of the Bull Run so no confusion as to which route goes where)

2: New sign, again same colours etc.: The usual BAMBA logo, A4 size, Left hand green arrow and with the following wording e.g.:
(To be placed on a post near the gate on right hand side of hill road – after the Farm house!)

3: New sign. Size A3. In ACM. The map of Bull Run loop. As per Map done by Paul.
(To be placed on GWRC board at Hill Road Car park).

Paul to arrange the above signage and liaise with Jeremy.
(Paul will also do an A4 Laminated version of sign No3 to be placed at start of Bull-a-Varde!)

Logging Update

Wayne and Jeremy from GWRC jointly advised us that the actual logging will be completed by the end of January. Gear etc will then be removed and the site handed back over to GWRC around the middle of February 2014. BAMBA will then need to scope out the area and then proceed from there with the required MOU being signed off and then completing the necessary AEE’ before any track work can commence

Memorandum of Understanding (MOU)

Paul completed the draft in late November 2013 and submitted this to Wayne at GWRC. Since then both Wayne and Paul have been working together to get the draft to the final stage so it can be completed. Paul hopes to complete the final required changes as soon as possible and then the MOU can be signed off hopefully before the end of February 2014.

Pump Track

The possibility of this type of track being built, in the grass area prior to Stratton street car park, was raised by both Wayne and Jeremy from GWRC. It was felt that it would be a great draw card for the park and bring in more families to the area. Craig knew of the right people who build these and liked the idea also, but he felt that BAMBA did not have the required man power / resources to complete such a task. Craig agreed that he would speak to the right people and would find out possible costings, etc. from them.

Baked Beans Bend to Belmont Trig

Concerns were yet again raised to Wayne, this time from Craig and also one other who was present, Nick, that this track is now very poor for MTB use. The surface is poor and the corners are not great either. The lower section is also of a concern as to how it will be what will be constructed / completed!
Wayne stated that it is not in his control nor can he unfortunately have the issues amended!

Next Meeting

TBA- either February or March 2014?

Meeting closed: 8.40pm

Paul Scoble, Secretary, BAMBA

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00 pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Paul Scoble, Ron Harfield.

Apologies

Angus Cotton, Karl Laurence, Craig McGinnity.

Business

proposed open day: Matt had approached Brent Trayner (owner Cycle Science) re the possibility of coming on board with BAMBA, so to speak, at an open day to promote Cycle Science with the possibility of having a demo bike day and barbecue also.  (Paul also spoken to Brent the day prior to the meeting)

Both Paul and Matt originally got the impression that Brent was thinking along the lines of holding a summer series or enduro type event in the park with us and that Cycle Science has already demo bike days booked in October etc.

Both Paul and Matt had however informed Brent that there was not enough trail network as of yet for this to occur. (Also an enduro / summer series is currently planned / under way anyway).

All members of the committee present agreed that BAMBA would hold an open day to promote the BULL RUN and that Paul and Matt would jointly go back to Brent at Cycle Science and ask if he would be keen to come on board and possibly supply some demo bikes and a bbq to help him promote his business also!.

Issues discussed that will require further discussion / organization for the open day were:

• December date?  (NB at time of writing the date Marco has suggested would be 8th Dec).
• Re approach Cycle Science (NB at time of writing Paul had approached Brent and he had said yes to:  demo bikes, marque and barbeque.
• Signs, radio, marshals required.
• GW Concession event form required to be submitted.
• Open 10am till 12pm (pre-ride and demo bikes). Super D style event from 1 till 2 pm?
• Porta-loo required – Ask Jeremy for GW to contribute.
• BAMBA to supply refreshments.
• Promote open day: Hutt News, PNP, Cycle Science, Spoke, Web sites / Facebook

Committee notice / memo re; Bull Run – GWRC / DOC Area: Tyrone tabled a formal notice from him in regards to obligations for all committee and members in regards to unauthorized work in the Bull Run area and the Park in general. All committee present were given their own copy and those not present to be handed a copy as soon as possible!

The general notice was that the clubs President would like to remind all that: NO BAMBA MEMBER IS TO CONDUCT ANY TYPE OF WORK WHAT SO EVER IN THE PARK WITHOUT CONSENT FROM GWRC and BAMBA’S PRESIDENT.

Furthermore if the above directive is ignored then those found responsible will be struck off from BAMBA and their names and details passed onto GWRC immediately.

Track work: Whilst talking about the Bull Run Tyrone also made mention we are all required to work as a collective group on the same area’s on the Bull Run, plus other work we undertake in the park and that at present BAMBA, as a group, is to complete the last lower section of the Bull Run first, then we will all as a group start from the top and tweak those sections required until completion.

Tyrone mentioned, and others agreed, that some jumps (double rollers) that are being put in should be made into table tops. Marco also mentioned that we could do a V type double roller / jump. This would allow those to progress their skills gradually and not just be required to hit the big jump first out with possible dire consequences! All present agreed with both.

BAMBA needs to block off un-allowed lower track at the Rock Garden! Jeremy who made a late surprise visit near end of meeting was asked to provide necessary stakes etc. Jeremy was also asked to return our Bull Run under construction sign so we can again place a notice / warning that the track is not yet open.

Next Meeting

TBA

Meeting closed: 8.30pm

Paul Scoble

Secretary, BAMBA