Minutes – 29th May 2014 (AGM/GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00 pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Angus Cotton, Karl Laurence, Bruce Mchardy, Alastair Hicks, Rob Lancaster, Jeremy Paterson (GWRC), Gordon Macdonald (HVMBC) , Ian McCabe (HVMBC), Pete Matcham (Friends of Belmont Regional Park)

Apologies

Ron Harfield, Wayne Boness (GWRC).

Minutes of last AGM plus minutes from last meeting held

Both minutes were read by Paul – Moved by Tyrone and Seconded by Marco that they were true and correct – Motion carried.

AGM Presidents Report

Tyrone thanked many who were present (and those who were not) for their assistance and contribution over the past year. It was good to see the completion of the Bull Run and also to see many bikers returning and using this trail and the park in general.

He thanked both Angus and Paul for their efforts in successfully gaining funding / grants in the past year for BAMBA and also made special mention of Paul’s hard work with putting together the MoU for GWRC and the Safety / Operational Guidelines plan.

Ty made special thanks also to both Wayne and Jeremy from GWRC for their continued support and assistance over the past year, through them both, it has made for easier dialogue and Ty has found both he and BAMBA have now a great working relationship.

Ty made mention of FoBRP (Friends of Belmont Regional Park) and Pete, who was present, for being keen to work together where possible so we can all better the park.

Tyrone stated that the past year had been good for BAMBA, especially with the high profile that the Bull Run had got. It was good to be able to see light at the end of the tunnel and be able to move forward now that the logging has been completed. Once the MoU is finally signed off, BAMBA working with GWRC and others, can establish a good trail network within the old Danzig area.

Finances (Financial Report)

Last meeting balance $2,801.97
Interest earned +3.22
Trail Fund NZ Grant + $903.15
Less Presented Cheques:
Web Domain – Angus -$55.17
Folders for paper work – Paul -$8.00
Placemakers, Saws x2 – Matt -$37.80
Placemakers Seaview (Tyson Toolbox) -$580.00
M10 – Locks / Ropes / Gloves – Angus -$91.69
M10 – Leaf Rakes – Paul -$38.70
Meeting Refreshments (Jan) – Angus -$32.99
AGM refreshments for May – Angus -$45.91
This meeting closing Balance $2818.08
Cheques written: “Not yet presented”
Marco – (Morning Tea work bees) -$80.26
Paul – (Protector -Gloves / First Aid kit) -$323.15

Election of Officers (Executive Committee)

The positions and nominations were

President: Tyrone McGrath: Nominated by Craig, seconded by Matt – Carried.
Vice President: Craig McGinnity: Nominated by Ty, Seconded by Marco – Carried.
Secretary: Paul Scoble: Nominated by Ty, Seconded by Angus – Carried.
Treasurer: Angus Cotton: Nominated by Matt, Seconded by Craig – Carried.

Other Executive committee (4 required)

Marco Renall: Nominated by Matt, Seconded by Paul – Carried.
Ron Harfield: Nominated by Paul, Seconded by Ty – Carried.
Matt Clarke: Nominated by Ty, Seconded by Angus – Carried.
Karl Laurence: Nominated by Paul, Seconded by Ty – Carried.

Note: Alastair Hicks was also nominated and voted onto the Committee at the AGM. However it has since been noted that the Rules state 8 positions to be held for the Executive Committee. Therefore regretfully Alastair is unable to stand on the committee at this time.(Apologies Alastair – maybe next time?)

General Business

GWRC Update

General

Jeremy mentioned that Wayne was sorry he was unable to make the AGM due to work commitments in Auckland. Jeremy thanked Paul for the work re MoU and the general correspondence done over the past year.

MOU

Wayne has now passed this document onto Amanda (Parks Manager) to finalize prior to the Sign Off.

It was hoped to have it signed off at this AGM but due to other commitments(i.e. Transmission Gully etc.) it was not possible. Jeremy noted however that once sign off is completed we can work together to complete a track plan for the Danzig Area ASAP.

Donation from Logging Revenue

The $5,000 that GWRC has committed to BAMBA, as part of the lost trail network, will be handed over within the following week once BAMBA produce the required invoice that GWRC now require. (Note: As at time of writing the amount will actually be $5750.00)

Logging area tidy up

Jeremy advised this work is now almost complete. However he was not totally happy with what had been done in certain areas so was having further work carried out after winter and is hoping to have it all finished by Christmas 2014. (This will include a large gravelled parking area behind the wool shed that will be available for events that are held in the park!)

Hill Road Planting (Picnic Area / End of the Bull Run)

More planting is to be carried out in late June. Hill Road Community Group / FoBRP and BAMBA are to assist. (Note: Ty suggested that GWRC also approach the local primary schools to also get involved with their families on the day too!)

Transmission Gully Update

GWRC to hold an update, possibly at the Woolshed, in either June or July. The biggest issue to park users is that the Hill Road entrance to the park is to probably become the main entrance for ALL Farm access. (Note: Pete from FoBRP was also very aware of this issue and was keen for us all to get together collectively to ensure all aspects are looked at and dealt with)

4 Degrees (Replacement uphill trail for Danzig)

The amount ($) have been allocated for this. The plan is to hopefully start this project prior to Christmas 2014. However nothing has been done with regards to Building consent applications or Resource consent and the required AEE. This of course all needs to be completed prior to commencement!

Farm Sheppard

Jeremy is to look at the issue with the Sheppard (Possibly Don) and the few heated words which occurred with Matt in the park a week ago – either around or after dusk. Both Matt and Gordon (HVMBC) made mention of occurrences. Jeremy will look into the details re timings for park / farm access for members of the public and investigate further.

Tracks / Trails etc.

Jumps – Last Sun area / Building Jumps

BAMBA had received an email from: Finley Macdonald, mentioning that he and his mates are keen to build some jumps in the recently logged area and possibly fix up the dirt jumps down where last sun used to be. All agreed that we would love their assistance as long as their work is overseen by BAMBA / GWRC. Craig had a few possible ideas.

It was mentioned that the old jumps area is presently littered with blown over tree stumps and other debris. Craig felt this area may also be now hard to use because of the wind and weather plus the ground will now dry out very quickly and this will make it very hard to produce good solid jumps etc. Areas will be looked at and considered, however nothing else can be done at present until the MoU is signed off and the Track Plan can then be finalized!

Paul also mentioned, whilst on the subject of people trying to help, that the unauthorized track work on the Bull Run (kickers and small jumps) had been removed from the top section of Bull Run too. It’s hoped that providing a jumps area to be built can help solve this problem and get the energy from these people going into the right places for the future.

(Note: Stay Tuned Finley and mates and we will see what can be done!)

Naming of Replacement Track for Last Sun

The current track under construction required naming: the nominations:

Last Sun: Nominated Marco, No one seconded.
Loam Shark: Nominated Karl, No one seconded.
Quick Route: Nominated Ty, Seconded Paul. (1 member was against, Marco) – Motion was carried – track now called ‘Quick Route’

HVMBC – Assist / Adopting a Track

Both Gordon and Ian from the Hutt Valley MTB Club expressed the clubs interest in assisting in an area of the park with a track or ‘adopting’, so to speak, an area which they can possibly help with input, plan, design and construct. They were informed that they were more than welcome to come along and assist with the current trail working bees. We will look at what trails they could take on or assist with! Areas will be looked at and further investigation done once the MoU is signed off. (Note: Stay tuned guys and keep in touch please)

Trail Fund

Paul reported that Trail Fund had come through and approved our application. The required Tool box, Safety work gloves and First Aid kit had been purchased and paid for.

A BIG THANKS to the team at Trail Fund NZ for their assistance!

(Their Logo to go on both our web site and Facebook pages).

Tools

Paul recently completed a new / current assets register. Ty noted that he had some shovels that he was going to bring and Jeremy also made mention of some loppers he had for BAMBA too.

BNZ Volunteers

Angus mentioned that 2 working days will be available for both June/ July and also the Sept 2nd Closed for good Day!

We all agreed to working on Quick Route in June / July and do any required, tweaking or possibly putting in more berms and deviations as agreed by the executive committee members.

Bull Run

It was agreed that some remedial work is needed plus gravel was required for the top section. The berm (lower section) that has collapsed is needed to be brought closer in and retained.

Ty requested if Jeremy could see if they are able to assist supplying the gravel.

The working bee date of 15th June was to be put aside for this required work. Ty will arrange barrows and delivery of gravel.

(Note: at time of writing gravel was being supplied and delivered within the week)

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