Category: Meeting Minutes

Minutes – 25th Jul 2013 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00 pm

Present

Craig McGinnity, Paul Scoble, Angus Cotton, Tyrone McGrath, Karl Laurence, Marco Renall, Matt Clarke

Apologies

Ron Harfield.

Last meeting minutes

Minutes of last meeting: Copies circulated and read.  Moved Tyrone and seconded Marco that they were correct.

Finances

Last meeting balance

$1,185.61

Interest earned

$0.00

Less Presented Cheques

 

   Paul (Meeting Supper May)

-$26.78

   Angus (Website domain   registration) 

-$22.96

This meeting closing   Balance  

$1,135.87 

Cheques written: “Not yet   presented”

 

Tyrone (meeting supper Nov 2012!)

-$17.98

Bike NZ registration   

-$200.00

Tyrone (Refreshments – meeting July

-$39.99

Paul (Supper / Refresh – meetings x2 July)

-$49.49

General Business

Bike NZ registration

Paul advised acceptance cert has been received. However no invoice has been! Paul will follow up. (Note; at time of writing invoice has been received) 

NAB Community grant

Angus has managed to achieve a grant from them for AUD $2000. Some small amount of paper work to finalize. Committee to decide with Angus where this $ is to be allocated.

GWRC proposed Danzig Uphill

Marco raised concerns that this new mentioned track could be too exposed if it extends to far past the old pine block! However it was mentioned that considering the pine block will be none existent after the felling operation most of this area will likely be exposed to some degree!  BAMBA needs to ensure that GWRC consults us.

Future Track Plan, Short Term (1-2 years)

  1. Complete Bull Run, and achieve final sign off from GWRC.
  2. Gas line track where gorse has already been cleared as a short connector from pylon down to Bull a Varde. Name it:  “NAKED FLAME”.
  3. Reopening of Big Weta.
  4. Construct a top for Big Weta – matching up with similar style and grade using Danzig /off camber/ slide ridge face.
  5. Grade 2 track– to run downhill Top to bottom. Start would looped with GWRC new Danzig uphill only track. (Using old choppers area) Build as a cross between snail trails @ WTP And North face @ Makara.
  6. Lower loop style maze – From Wool shed area up to Big Weta bridge with multi ways and grades down (Good summer project).
  7. Grade 4 in bush area beside (east) of last sun. 

Future Track Plan, Medium Term  (2-4 years)

  • Track off Sweet acres to Taupo rock then following back west around ridge to link at Bull a Varde.
  • Further development of old pine, Aim towards grade 4+.
  • Upper Korokoro catchment area. Single track, two way? grade 2/3. Old coach road around to middle ridge area. (NB: Ranger advised 1st farm block in upper Korokoro area to be retired from farming ASAP. 2nd block, Turbys gorge retired in 2016.)
  • Middle ridge single track finishing behind trig lagoon. 

Future Track Plan, Long Term (4-5 years)

  • Multi use track from Dam to bottom of trig 2 way. 
  • 10 minute grade 4 epic track running from trig to stream. Built similar to Rainbow Mountain. (Good mix of tech and digger built flow!).
  • Speedys creek – multi use track running hill road car park to Kelson lights.(Apparently some section already exists!).
  • Grade 3 MTB track from Maungaraki reservoir to Korokoro dam.

Future Track Plan, For Consideration (5 years +)

  • Wetland style loop off Middle Ridge.
  • Dry creek (Waterfall area) large basin for various tracks. 
  • Link Speedys creek to Dry creek.  

Next Meeting

TBA

Meeting closed: 8.45pm

Paul Scoble

Secretary, BAMBA

Minutes – 4th Jul 2013 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:30 pm

Present

Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Angus Cotton, Ron Hadfield, Rob Lancaster, Wayne Bones (GWRC), Jeremy Patterson (GWRC), Gordon MacDonald (HVMTB), Michael Wood (Orienteering HV).

Apologies

Tyrone McGrath

General Business

Wayne from GWRC made mention that at present GWRC is not able to assist with funding for supply of refreshments at working bees etc. Wayne did however mention that whilst GWRC are not saying an outright NO, the present issue is one of where does the funding come from to cover it. GWRC will look at this in the future in more depth and will advise of any outcomes or changes then.

Possible track ideas / plan

A good amount of ideas were tabled by those who were present. These are mentioned below in no particular order. Note I have however placed both the presidents and vice presidents ideas at the start. It needs to be made clear that these are just ideas and the committee will need to again go over them all and have a consensus as to what is viable and what is more suitable for the park in the future.

Short Term (1-2 years)

  • Complete Bull Run.
  • Bulls view loop – (or use the gas line track where gorse has already been cleared as a short connector from pylon down to Bull-a-Varde and possibly name it “NAKED FLAME”).
  • Tidy up Sweet acres track to improve as more suitable uphill ride ability.
  • Reopening of Big Weta.
  • Construct a top for Big Weta – matching up with similar style and grade using Danzig /off camber/ slide ridge face.
  • Grade 2 track– to run downhill top to bottom. Start would looped with GWRC new Danzig uphill only track (using old choppers area). Build as a cross between snail trails @ WTP and North face @ Makara.
  • Lower loop style maze – From Wool shed area up to Big Weta bridge with multi ways and grades down (good summer project).
  • Grade 4 in bush area beside (east) of last sun.

Medium Term (2-4 years)

  • Further development of old pine, Aim towards grade 4+.
  • Middle ridge single track finishing behind trig lagoon.

 Long Term (4-5 years)

  • Multi use track from Korokoro dam to bottom of trig, bidirectional.
  • 10 minute grade 4 epic track running from trig to stream. Built similar to Rainbow Mountain. (Good mix of tech and digger built flow!).
  • Speedy’s creek – multi use track running hill road car park to Kelson lights.(Apparently some section already exists also).
  • Grade 3 MTB track from Maungaraki reservoir to Korokoro dam.

Other ideas tabled

  • Mana Cycle Group – Re Entrance / key connection Belmont hill road (Pauatahanui side)
  • Upper Korokoro catchment area. Single track, two way? grade 2/3. Old coach road around to middle ridge area.
    (NB: Ranger advised 1st farm block in upper Korokoro area to be retired from farming ASAP. 2nd block, Turbys gorge retired in 2016.)
  • Wetland style loop off Middle Ridge.
  • Dry creek (Waterfall area) large basin for various tracks.
  • link Speedy’s creek to Dry creek.
  • Track off Sweet acres to Taupo rock then following back west around ridge to link at Bull a Varde.

Next Meeting
TBA

Meeting closed : 9.45pm

Paul Scoble,

Secretary, BAMBA

Minutes – 30th May 2013 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7: 30 pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Angus Cotton, Jeremy Paterson (GWRC), Wayne Bonnes (GWRC),  Karl Laurance, Ron Harfield,  Bruce McHardy,  Ryan Callaghan.

(A quorum was present)

Apologies

Ryan Williamson, Nicole Swain.

Minutes of last meeting

Copies were circulated. Minutes read.  Moved Tyrone McGrath, seconded Matt Clarke that they be accepted as true and correct. Motion passed.

Financial report

Last meeting balance

$1,184.51
Plus income

 
Interest earned

$1.10
Less Presented Cheques
This meeting closing Balance

$1,185.61
Cheques not yet presented
Refreshments for meeting refreshments on the 29th Nov 2012 (Tyrone)

($17.98)
Refreshments for meeting refreshments on the 30th May 2013 (Paul)

($26.78)
Bike NZ Affiliation 2013 (Paul)

($200.00)
Website domain registration (Angus)

($22.94)

Reports

A verbal report was given by Tyrone McGrath (President).

Tyrone made mention that the past year had been a tough year for BAMBA and for riders in the park due to the loss of the trail network in the Danzig forest area and also the issues that arose with the new Bull Run track.

Due to work on the Bull Run coming to a halt for some time it was hard to gather momentum again, however the recent progress shows that we are again getting back on track with trails in the park and the relationship with GWRC.  

Election of Officers

Tyrone McGrath moved and Paul Scoble seconded that the current below positions remain the same as there were no new nominations for these positions:

  • President: Tyrone McGrath
  • Vice President: Craig McGinnity
  • Secretary: Paul Scoble
  • Treasurer: Angus Cotton

The motion was carried.

Matt Clarke and Marco Renall also offered to remain on the general committee.  Tyrone moved, seconded Craig, Motion carried.

Matt nominated Karl Laurence and Ron Harfield to also join the general committee.      Tyrone moved , seconded Paul, motion carried.

(Craig noted to all present that Nicole was standing down from the committee) 

General Business

Tracks / trails update

The Bull Run: Tyrone advised that we are progressing really well with the Bull Run and that he felt by the next 2-4 months the track should be down to the picnic area at Hill Road. We will then naturally do some tweaking of required sections of this track, then once this is done BAMBA will be required to contact Wayne Bonnes (GWRC) so a final inspection can be carried out.

Paul and Matt made mention of the amount of gorse present in some areas of the Bull Run and Jeremy (GWRC Ranger) confirmed that if BAMBA puts in a request via writing around November then spraying these areas can be done when the timing is correct to spray.

Logging: Wayne (GWRC) stated that the contractors are almost up to clearing an area for the No.3 Skid site. Cutting and clearing trees for the main access road should be completed in around another 5–6 weeks.  Full clear fell logging of the entire Danzig block will then commence and it’s hoped that the whole operation will be completed by October 2013.

The GWRC will be fully responsible for the new Danzig uphill replacement track and will  also upkeep its required maintenance.

Baked Beans Bend: Matt asked GWRC when the expected works were to be completed by the group who are doing this build / upgrade. Jeremy thought it was all to be competed by next summer!

The tracks lower exit onto the Mill stream will come out on the north side of the small bridge (on Mill stream) near the current connection to baked beans bend! Some made mention that the switch backs are not up to the required standard for biking up either!

Bull Run Picnic area planting day: Paul gave details on what had been done on the day and that 4 groups (approx. 30 people in all) turned out to lend a hand! Around 550 plants were planted and Friends of Belmont are now to place a picnic table in the allocated spot in the near future.

BAMBA contact details: This was to remain status quo with the secretary’s details (email address / mail address etc. ) being the first point of contact for outside parties. i.e.; Charities Commission, Web site enquiries, Bike NZ etc.

Tool Purchase update: Matt mentioned that Paul Hastings had made a donation of much needed quality tools and in return BAMBA would place his company name / logo on our web site as parties who greatly assist BAMBA. Paul to update tools register as some tools were absent when a count was done recently.

Funding: Matt made mention that we should approach the Lower Hutt City Council in the future to assist with the new trail network in the park. However Jeremy made mention that we of course would need to complete a full GWRC scope and assessment first then come up with the project / proposal to the LHCC. (Paul has been looking into Trail Fund NZ also and next applications due in by July 2013)

Membership: Matt and others were concerned that it was presently the usual 5-6 that were only turning up to dig days etc. and that this needs to be remedied! All present agreed that since losing 5 tracks in the park many bikers are not visiting the park like prior, and with the temporary halting of developing the Bull Run it had meant progress was slower than expected. Tyrone suggested that once the Bull Run is completed we sort out future projects and go from there. It was also suggested to hold perhaps a Super D race or track open day to get bikers back into the park!

It was noted that PNP will not be using the park this year for its race series so BAMBA and the park have lost out in this regard also.

Meeting regularity: All present agreed that a meeting will be held in a month’s time to discuss future track ideas within the park and then every two months thereafter. This is hoped to increase communications and address issues sooner rather than later.

Future track / trails: It was agreed that we talk over the possibilities at next months meeting!

Suggested by Jeremy that we all look at GWRC “Parks network plan” for Belmont (Greater Wellington Parks Network Plan and the specific section relating to Belmont) and use that as a tool to assist in preparing project scope proposals. Committee to think about possibilities over the month and discuss at next meeting!

Mentioned options were: Sweet Acres: Improve so it can be used as a multi 2 way track linking with Bull-a-Varde and Old Coach Road etc.(During lambing once exited the Bull Run there is no way back into the park. Also new Proposed Pylon track.  Trig Track improvements. Sidle track from OCR to Middle Ridge.

Next meeting date

proposed as 4th July

Meeting Closed 9.30pm.

Paul Scoble,

Secretary, BAMBA. 

Minutes – 28th Feb 2013 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00 pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Jeremy Paterson, Angus Cotton, Karl Laurence.

Apologies

Paul Scoble (Secretary), Ryan Williamson, Nicole Swain.

Minutes of last

Meeting Minutes were approved

Finances

Last meeting balance

$1,184.51
Plus income

 
Interest earned

$0.00
Less Presented Cheques
This meeting closing Balance

$1,184.51
Cheques not yet presented
Refreshments for meeting refreshments on the 29th Nov 2012 (Tyrone)

($17.98)

General Business

Tracks/Trails

Tyrone is finishing off pylon track proposal for GWRC. It was voted that this new track will be called BULL’S View.  The Bull Run track building for the lower section realignment will commence with a working bee on Sunday 17th March. Meet on Old Coach road trail at the entrance to BULL-A-VARDE at 9.00am.  If late make your way down to the rock garden area on the Bull Run. Working Bee will finish around 12.30ish!

GWRC – Update / Danzig logging update

GWRC contractors are halfway through BAKED BEANS BEND upgrade.

Danzig - Road well under way and 2nd skid site will be in shortly.

Note: (Secretary has added the below information as original meeting notes  supplied missing these details! Info supplied by Marco as he was also present at meeting!)  The felling of the Danzig Forest is going well and due to be finished Jun/Jul. 40-50 truckloads of 40 tonnes each have been extracted. The new road from the Woolshed up to Old Coach Rd is half built and will be a wide gravelled road with gradient up to 1/6. GWRC have put aside a budget to build the Danzig replacement track.

Next Meeting

TBA

Meeting closed: 8.30pm

Tyrone McGrath

President,

BAMBA

Minutes – 29th Nov 2012 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:00pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Paul Scoble, Angus Cotton, Jeremy Paterson, Wayne Boness

Apologies

Craig McGinnity, Nicole Swain,  Ryan Williamson?

Minutes of last Meeting

Minutes of previous meeting were approved

Finances

Last meeting balance

$982.63
Plus income

 
Interest earned

$0.81
PNP Belmont race

$420.00
Less Presented Cheques
Website Domain Fee

($22.94)
Meeting (29th May) Refreshments, Craig

($24.99)
MTBNZ Club Affiliation (for 2012)

($171.00)
This meeting closing Balance

$1,184.51
 Cheques not yet presented
Refreshments for this meeting (Tyrone)

($17.98)

Treasurer reported tax return for 2011 – 2012 was filed. – Zero tax to pay. Financial reports (Audit) – Completed 3rd October.

 General Business

MTBNZ Affiliation

We are now affiliated but have not received any official word as such or invoice, we are just receiving regular emails from them now.

It was noted that the payment made only covers BAMBA till the end of this year 2012. It was agreed therefore that BAMBA will put in a further application again next year to cover the 2013 year and as a Tier 2 (Cost around $200).

Paul is to chase up a copy of the invoice for this year’s payment and also obtain another application form to complete for 2013.

Charitable Registration

Paul confirmed that BAMBA is now registered with the Charities Commission as a Charitable Society.

Tracks / Trails

Bull Run: 

Wayne Boness stated that he has been busy chasing up DOC  re letter of approval for the Bull Run etc. Wayne and Members of BAMBA felt it was unacceptable that DOC had done nothing since the meeting held on 11 Sept and that no correspondence what so ever had been received.

Wayne and Tyrone  agreed  that BAMBA should make a start on the GW land that is at the end of Bull Run (Hill Road).  Wayne will approach Amanda etc. and will advise BAMBA via a letter ASAP if all is a go!  Then Tyrone, Wayne and Jeremy will have to scope out the proposed section of track and mark it. Once this is done BAMBA will need to submit the Project Scope & Assessment of Effects (AEE) to Jeremy / GW as soon as possible so once approved BAMBA can make a start on this area.

(Note: at the time of writing  Wayne had verbally informed Tyrone that GW is happy for BAMBA to start work on the above mentioned area and he will send a letter to BAMBA  advising of this. Jeremy had also sent an updated AEE form through to Paul)

Tyrone pointed out that since the logging operation had now started there were now no tracks that could be ridden in the park and the sooner we could get the Bull Run issues sorted and open to park users the better. Wayne made mention that some trails in the Danzig forest block may be able to be opened during the Xmas break and he or Jeremy would advise us of these closer to the time.

Hill Road Picnic Site (Bull Run) – Friends of Belmont project:

BAMBA is not in a position to put money into this project, however Tyrone has offered his services (labour) to assist with this on Behalf of BAMBA and he asked that it would be appreciated if others could also assist! Wayne Boness confirmed that Friends of Belmont have secured assistance / funding for this project from both GW and Hutt City Council, However our assistance would be beneficial to all.

PNP / Danzig – Belmont Round 2012 & 2013:

Marco mentioned that the PNP committee were to discuss next year the possible axing of some rounds in 2013 and that many had voiced the Belmont round should be axed.

(Possibly also the Mount Vic round)

Marco noted that BAMBA had done nothing at this year’s event to help support PNP – i.e., no assistance with trails, support or even taking part in the race.

Tyrone pointed out that due to the Bull Run issues and logging it was hard for BAMBA members to help this time round! Craig had also attended the Super D event (Which he won – again).

Paul did offer Marco assistance but work commitments stopped him from helping Marco. BAMBA members did apologize for the fact that they had not been able to assist PNP well this year.

BAMBA suggested that PNP should alternate between Belmont and Mount Vic every year.

It was agreed that in April 2013, BAMBA would check on the current status of the trails due to the logging operation. If the trails are not up to standard then BAMB will write to PNP and request that this area be excused from the 2013 round. (i.e.: Alternate – Use Mount Vic in 2013 and Belmont in 2014)

Next Meeting

TBA

Meeting closed : 9.00pm

Paul Scoble

Secretary BAMBA

Minutes – 29th May 2012 (AGM/GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:30pm

Present

Tyrone McGrath, Paul Scoble, Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Angus Cotton, Jeremy Patterson, Wayne Boness, Daniel van Waveren, Kevin Bell, Ron Harfield.

Apologies

Ryan Williamson, Nicole Swain, Tony Brindle.

Minutes of last meeting

Minutes were approved.

Finances

Current

Last meeting balance $647.55
Interest earned +$0.00
Ground Effect – “Slush Fund” Donation +400.00
Refreshments for meeting / Nicole (Nov 2011) -$26.94
Refreshments for meeting / Craigt -$37.98
This meeting closing Balance $982.63

Cheques written, not yet presented

Web site Domain fee / Angus -$22.94
Refreshments for this meeting / Craig -$24.99
MTBNZ Club Affiliation (Liability cover) -$171.00

Election of officers

Was noted prior to elections that Nicole wished to stand down as Treasure

President;   Tyrone McGrath; Nominated Craig, seconded Marco – Carried.

Vice President; Craig McGinnity; Nominated Tyrone, seconded Marco – Carried.

Treasure;  Angus Cotton;  Nominated Marco, seconded Paul – Carried.

Secretary;  Paul Scoble;  Nominated Tyrone, seconded Marco – Carried.

Committee   To remain the same: Marco Renall, Matt Clarke, Ryan Williamson.

Plus new: Kevin Bell – Nominated by Marco.

General Business

Public liability

Matt had followed up with MTBNZ and forwarded the required forms to Paul.  Affiliation form was tabled by Paul and he went through in detail what BAMBA would receive as a member. It was agreed upon by all present that BAMBA join. The costs for Level 2 affiliation was (1 year plus 7 members) $171:00. Paul will complete forms and send off with cheque ASAP. Website Paul mentioned that more people post on Facebook etc. Both Angus and Paul keep the sites updated as best as possible! BAMBA web site needs to be updated ASAP with details re Danzig and The Bull Run.

Ground Effect Slush Fund Application

Marco advised that Ground Effect had now given the club an amount of $400.00 Good Stuff and Many Thanks Ground Effect! Awesome.

Constitution / Charitable society

Paul advised had followed up and that it was still being processed by the Charities Commission (Note: At time of writing it still shows as processing)

Tracks/Trails

Tyrone gave an overall update on both: details of proposed new track to Hill Road views Pylon and also progress with the “The Bull Run”.

The Bull Run is still pending a DOC visit at this stage due to the discovery that most of this trail runs through a DOC covenant area which Jeremy unfortunately only discovered after we were nearly completed   -  (Refer further down: GWRC update).

Tyrone made mention that we have been steadily tidying up sections of this trail and on Tuesday 8th May 2012 the BNZ Closed for Good day volunteers also did some great work planting and working on lower  sections of the trail. We have put some drainage in at a few points and also a small bridge at the lower end of the trail.  Tyrone stated we have spent around 450 – 500hrs now on this trail easily and we just need the final tick to push thought to the end and then sweeten up the whole trail! It was noted that a lot of public are starting to ride this trail, even though it’s mentioned at the start that it is still under construction, so the sooner we can get this completed the better!

Proposed new track

This has been walked and marked out thanks to some good work from Tyrone, Ian O’Donoghue and Angus. This Track is to be between Bull-a-Varde and the Hill Road views pylon. It will be a two way track. It consists of two sections and will be around an average gradient of 6% (estimated) it is planned to be a grade 2 trail and should be used by many as a good loop also. Tyrone noted that the BNZ Closed for Good day and its 20 or so volunteers were to start on this trail, however 2 days prior we were informed by the GWRC Ranger that due to changes and some possible issues with other interested land parties, what had come to light over the Bull Run Doc area, we would have to now submit a “Project proposal”.  (Refer to: GWRC update)

GWRC Update – Danzig felling (logging) / The Bull Run

Logging: Wayne Boness (Principal Ranger) spoke in length about the new time frames for the logging of Danzig. There had been further delays with the consent process at the last minute and also the Logging contractors had been delayed else-where due to the weather!  A lower Skid site and also Culvert will be put in place in June. It’s hoped this will only affect the lower Danzig area for 2 or 3 days? The rest of the logging will not take place till around October or November.

The Bull Run:  Wayne discussed in great detail the issue with the DOC covenant. He has finally managed to talk to the correct / higher up staff member but due to changes happening within DOC this has taken a few weeks. In short DOC should be up to inspect the area in question before the end of June to advise. Wayne stated however that DOC was very open and what had been done so far should hopefully not be of too much concern for all parties!

Future projects:  Wayne mentioned that Both Amanda Cox (GWRC Manager Parks) and he had agreed that a process needs to put in place so issues like the DOC covenant can be avoid in the future! He had come up with a “Project Proposal” document that will assist for future works that BAMBA wish to do in the park.

Jeremy tabled this document and had made a few tweaks to help assist all involved. He went through the document and it is hoped that by doing this it will be more transparent to all for future projects etc. This document will also cover communication with other user groups / interested parties within the park. He will Email an electronic version to Paul ASAP and it’s hoped we can progress on the new proposed Hill road Views pylon track (Still to be given a name) in the near future!

Meeting closed at:  9.35pm Paul Scoble, Secretary BAMBA.

Minutes – 29th Mar 2012 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:30pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Paul Scoble, Jeremy Paterson, Angus Cotton, Tony Brindle.

Apologies

Ryan Williamson. Nicole Swain

Minutes of last Meeting

Closing Balance was written down incorrect ($1110.07). Three cheques totaling $148.52 had been presented but had not been made mentioned off at the November meetings. Also there was no $1.00 interest earned from the bank. Closing Balance should have read: $960.55

Finances

Last meeting balance $960.55

Interest earned +$0.71

Less Presented Cheques:

Fire Rakes -$240.00

IRD Tax -$73.71

This meeting closing Balance $647.55

Cheques written: “Not yet presented”

Web site Domain fee / Angus -$22.94

Refreshments for meeting / Nicole (Nov 2011) -$26.94

Refreshments for this meeting / Craig -$37.98

General Business

Signatories

Steve Elden to be removed as a signatory and Tyrone McGrath to replace him.

Danzig Felling

Jeremy advised that GWRC now have consents for logging. Possible start now due around April 2012. Skid sites and road to be put in place first. Jeremy will know more when logging consultant gets back to him with final details / log prices etc. Jeremy to advise before this all starts so BAMBA can remove Weta bridge.

Public liability

Jeremy stated that BAMBA should really join Bike NZ to cover for liability purposes. Marco made mention that the costs for this should be: $125.00 per year plus $3.00 per committee member. Committee to address this at a later date. Matt to follow up with Bike NZ and get details and confirm costs before next meeting.

Tracks/Trails

The Bull Run is progressing well. Approximately 250 to 300 meters to go until Hill Road in Belmont. Paul advised that since September 2011 360 hours have been spent on the Bull Run.

Jeremy has some piping to assist with track drainage.

Tyrone and Craig will retrieve posts etc from the lower half of Danzig area in the near future.

Weekday Trail building now moved from the Wednesday evenings to the Thursday evenings as this suited more people.

(Day light saving does finish soon but Tyrone stated that even an hour here and there is better than doing nothing at all. More hands make light work!)

BNZ day off is to be held on Tuesday 8th May 2012. Some lengthy discussion was held over the proposed track connecting view point to the Bull-a-Varde. It was decided that this would be a two way track with the possibility of becoming just one way, down-hill, in the distant future!

Tyrone to approach Ian O’Donoghue for assistance with marking of track to keep gradient as best as possible.

Angus and Tyrone plus Jeremy to liaise with each other so when the th of May arrives all will be in place for the BNZ workers to get straight into this new track development!

Website

Angus mentioned the more people post on Facebook etc the more it will be utilized. Site has a good number of people already on it but the more the better! BAMBA Web site all good at present.

Ground Effect Slush Fund Application

Marco advised that now Ground Effect would like receipts for the tools and Fire-rakes that BAMBA purchased. Marco trying to get a copy of invoice from Fire-rake supplier! Once he has both receipts will again submit these to Ground Effect. It’s hoped that BAMBA will receive an amount of around $400.00

Constitution / Charitable society

The alteration to rules of society has been posted on the incorporated society website. Paul will now submit the stacks of paperwork / application to Charities Commission so we can become a charitable entity!)

Next Meeting (AGM Date)

It was agreed that the AGM be held on Tuesday 29th May at the Woolshed.

Paul to send out reminder to all members etc prior and confirm with GWRC booking for woolshed.

 

Meeting closed at: 9.40pm

Paul Scoble, Secretary BAMBA

Minutes – 14th Dec 2011 (GM)

Special General Meeting

Wednesday, December 14th, 2011

Location: The Woolshed Car park, Stratton St, Normandale, Lower Hutt, 6:00pm

Present

Tyrone McGrath, Craig McGinnity, Marco Renall, Paul Scoble, Nicole Swain, Ryan Williamson, Angus Cotton, Karl Laurence, Roy McGrath, Zac Hines, Henry Roberts, Alastair S.

Apologies

Tony Brindle

Agenda

To approve alteration of rules.

It was moved by Tyrone that all the proposed Alterations to rules of society be approved. Was seconded by Marco and all present were in favor. Therefore motion was passed.

Meeting closed 6.15pm

Paul Scoble, Secretary, BAMBA

Minutes – 29th Nov 2011 (GM)

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:30pm

Present

Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Nicole Swain, Paul Scoble, Jeremy Paterson

Apologies

Ryan Williamson. Angus Cotton

Minutes of last Meeting

Minutes were approved.

Finances

Last meeting opening balance  $903.57

Interest earned    +$1.00 ?????

Refreshments approved last mtg  $(0.00)

Tools purchased    -$294.50

PNP Belmont Race     +$500.00

This meeting opening balance  $1110.07

We still owe IRD $73.71 for tax on our race income.  Nicole noted again that this is due by 28th Feb 2012 but we should be able to avoid this once we become a Charitable Society.

General Business

Website

Angus to place Paul O’Hagan on the list of supporters.

Ground Effect Slush Fund Application

Marco advised that application placed on 19th October for $400.00 was still to be processed by them but its hoped that we should hear back shortly! It’s in the pipe line! (If approved Angus will need to also place Ground Effect as a supporter on the web page too)

Asset Register

It was agreed that BAMBA should hold an asset register in regards to the equipment BAMBA currently holds. Paul will do a tally of what we have and make up a list for future reference. (Jeremy offered the possibility of a storage facility in the future if required)

Constitution

The alteration to rules of society was received back from Paul May our lawyer . However BAMBA now requires a Special General Meeting so these can be voted on and passed / approved so as to become a Charitable Society. Paul to send out urgent email to all so a meeting can be held on December 14th 6pm. (at the top of Danzig / Bull-a-Varde)

Tracks

Bull-a-Varde has held up well after the PNP race on Oct 30th and has helped to settle in the gravel.

The Bull Run is now progressing well. Marco asked how much distance has been covered so far and Craig felt that we are approx ½ way to Hill rd. The marking out of the next section is now required before Sunday the 11th, So it was agreed by Tyrone, Jeremy and Craig that Thursday 8th December will be the day when the marking is to be carried out.

Craig suggested that once the Bull Run is completed and finally tweaked an open day of sorts could be held.  We will see what options there are once completed.

Tyrone made mention to Jeremy that near the completion of the Bull Run we also look at the suggested option of an adjoining track form View point to the Bull-a-Varde as discussed in the past.

Danzig Felling

Jeremy advised that GWRC are in the final stages of obtaining resource consent. Meetings currently underway with LHCC and GWRC and other parties. End of January still the forecasted start date for the operation.

Jeremy advised that the time frame is expected to be a long one. January 2012 to April 2012  is the time frame for roads to be put in place and skid sites set up. April onwards the Logging operation to commence and this could possibly take up to 8 – 10 months to complete!

GWRC will be holding a meeting in the New Year to consult all parties.

Friends of Belmont invite

A get together with Friends of Belmont , GWRC and other interested parties has been offered for Monday December 5th, 7pm at the Woolshed. This will be an opportunity to reflect on the happenings etc. within the Belmont Park and the up and coming logging operation.

GWRC Principal Ranger Wayne Boness and also the Forestry Consultant will be present as well as Amanda Cox who is the recently appointed Manager of Regional Parks. Marco will attend and it was mentioned by Jeremy that others should also make the effort too if possible.

Next Meeting

TBA

Meeting closed 9:00pm

Paul Scoble, Secretary BAMBA

Minutes 20th Sep 2011

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:30pm

Present

Tyrone McGrath, Angus Cotton, Marco Renall, Matt Clarke, Craig McGinnity, Nicole Swain, Paul Scoble, Jeremy Paterson, Dirk Naish.

Apologies

Ryan Williamson.

Minutes of last Meeting

The email from Sharon Lee GWRC was addressed to Marco, not Paul.

Danzig forest covers 24 hectares, not 21.

Otherwise minutes were approved.

Finances

Last meeting opening balance - $902.53

Interest earned – $1.04

Refreshments approved last mtg –  $(0.00)

This meeting opening balance – $903.57

This meeting refreshments approved and cheque signed for last 2 meetings - $42.58

Payment to Angus for web fee cheques signed $45.94 and Hoz for MOU $60.00.

We owe IRD $73.71 for tax on our race income.  Nicole advised that this is due by 28th Feb 2012 but we will be able to avoid it once we become a Charitable Society.

Matt said the audit of last year’s Financial Accounts was completed.

Elections

For President Tyrone, nominated by Nicole and seconded by Craig and voted in.

For Vice President Craig, nominated by Tyrone and seconded by Matt and voted in.

For Secretary Paul, nominated by Marco and seconded by Tyrone and voted in.

For Treasurer Nicole, nominated by Craig and seconded by Matt and voted in.

For Tracks Tyrone, nominated by Matt and seconded by Marco and voted in.

For Advocacy Matt, nominated by Tyrone and seconded by Angus and voted in.

For General Ctte, Angus (IT) Marco and Ryan.

Constitution

Rule 10.2 was changed to “AGM Quorum altered to 6 instead of 12” and “Executive Committee meeting quorum altered to 4 instead of 6”. Moved Marco and seconded Angus and approved.

The revisions to our Constitution written by Colin Ryder, to allow us to become a Charitable Society were approved and Marco will advise Paul May our lawyer.  Paul will then prepare the notification to the Registrar of Incorporated Societies with a certificate that 3 of Ctte must sign.

Rule 10.1 was changed to say “AGM will be held before 31st May” because our Financial Year end was moved to 31st March by IRD.  This gives us time to get the annual accounts audited for review at AGM.

Promo

Matt suggested we add our sponsors and contributors to our website which was agreed.  He will give Angus logos and details of Paul May Law, Gambitsis Crombie Accountants, Ground Effect, GWRC, Shane McGrath Contracting, bnz Technology, Fine Signs and PNP Cycling Club.

Tracks

It was agreed that the new traverse will be called “Bull-a-Varde”.

The track going downhill off to the left would be called “The Bull Run”.  “Raging Bull” and “Rodeo” were names approved for later trails.  Nicole will make new signage.

Tyrone said Bull-a-Varde will need gravelling after Jeremy has finished fencing it off from the Bull.  Jeremy will arrange 10cu m from Rimutaka.  Bull-a-Varde was approved for use in PNP race Rd 4 Oct 30th. Marco will send Jeremy the course description for approval.

Paul will work on our trails on Mon 3rd Oct if anyone can please help him.

Website

Angus has www.bamba.org.nz up and running with minutes and constitution loaded.  It was agreed that the Ctte could post direct, but items from others would be approved by Angus before loading by him.

BNZ Volunteer Digging

Angus and BNZ workers did a terrific job on Bull-a-Varde and Tyrone is creating an appreciation certificate for them.  Angus advised that twice per year this could be repeated.

Danzig Felling

Jeremy advised that logging has started at the neighbours.  Danzig will be felled from Nov to Jan.  Old Coach Rd will remain open for most of the time.  Skid sites and a road from the
Woolshed up to Old Coach Rd will be built by the loggers.  In the next few weeks GWRC will write to interested parties including BAMBA advising of the felling and extraction programme.

On Tuesday 4th Oct from 3:30pm to 7:30pm at the Woolshed, GWRC will listen and respond to interested parties submissions and queries.  They will collate feedback and respond to it
later.  BAMBA members are advised to turn up and discuss trail reinstatement and replanting options.  GWRC have committed through Jeremy to rebuilding an uphill Danzig replacement trail.

Dirk said that we need signs saying that Danzig will be out of bounds soon for felling and volunteers were required to help us build new trails, please contact BAMBA.

Jeremy said that he will discuss the public notification programme with GWRC which would include newspaper articles and signage.

General Business

A first aid pack for working bees is now hanging in the trees with the Hours Board.

Nicole and Tyrone will run a kids race at the PNP Round on 30th Sep at 12 noon.

It was agreed that Tyrone could purchase 3 saws, 3 mattocks, 2 rakes, 2 fire rakes and 2 spades up to $400.  Nicole would reimburse him with a cheque and Marco would apply for assistance from the Ground Effect Slush Fund to cover this.  Angus will supply a tool box.

Craig will ring Tryfan Ephraim to clarify the GWRC logging position.

Next Meeting

TBA

Meeting closed 9:30pm

Marco Renall, Secretary BAMBA

Donate via Givealittle

Special thanks to the companies below for providing invaluable assistance

GWRC Valley Landscape BNZ AK Builders BNZ Dirt Mechanics Ground Effect PNP Gambitsis Crombie Fine Signs Sthil Shop Lower Hutt

Supporters

Special thanks to the companies below for providing invaluable assistance. BNZ