BAMBA

Location: The Woolshed, Stratton St, Normandale, Lower Hutt, 7:30pm

Present

Tyrone McGrath, Angus Cotton, Marco Renall, Matt Clarke, Craig McGinnity, Nicole Swain, Paul Scoble, Jeremy Paterson, Dirk Naish.

Apologies

Ryan Williamson.

Minutes of last Meeting

The email from Sharon Lee GWRC was addressed to Marco, not Paul.

Danzig forest covers 24 hectares, not 21.

Otherwise minutes were approved.

Finances

Last meeting opening balance - $902.53

Interest earned – $1.04

Refreshments approved last mtg –  $(0.00)

This meeting opening balance – $903.57

This meeting refreshments approved and cheque signed for last 2 meetings - $42.58

Payment to Angus for web fee cheques signed $45.94 and Hoz for MOU $60.00.

We owe IRD $73.71 for tax on our race income.  Nicole advised that this is due by 28^th Feb 2012 but we will be able to avoid it once we become a Charitable Society.

Matt said the audit of last year’s Financial Accounts was completed.

Elections

For President Tyrone, nominated by Nicole and seconded by Craig and voted in.

For Vice President Craig, nominated by Tyrone and seconded by Matt and voted in.

For Secretary Paul, nominated by Marco and seconded by Tyrone and voted in.

For Treasurer Nicole, nominated by Craig and seconded by Matt and voted in.

For Tracks Tyrone, nominated by Matt and seconded by Marco and voted in.

For Advocacy Matt, nominated by Tyrone and seconded by Angus and voted in.

For General Ctte, Angus (IT) Marco and Ryan.

Constitution

Rule 10.2 was changed to “AGM Quorum altered to 6 instead of 12” and “Executive Committee meeting quorum altered to 4 instead of 6”. Moved Marco and seconded Angus and approved.

The revisions to our Constitution written by Colin Ryder, to allow us to become a Charitable Society were approved and Marco will advise Paul May our lawyer.  Paul will then prepare the notification to the Registrar of Incorporated Societies with a certificate that 3 of Ctte must sign.

Rule 10.1 was changed to say “AGM will be held before 31^st May” because our Financial Year end was moved to 31^st March by IRD.  This gives us time to get the annual accounts audited for review at AGM.

Promo

Matt suggested we add our sponsors and contributors to our website which was agreed.  He will give Angus logos and details of Paul May Law, Gambitsis Crombie Accountants, Ground Effect, GWRC, Shane McGrath Contracting, bnz Technology, Fine Signs and PNP Cycling Club.

Tracks

It was agreed that the new traverse will be called “Bull-a-Varde”.

The track going downhill off to the left would be called “The Bull Run”.  “Raging Bull” and “Rodeo” were names approved for later trails.  Nicole will make new signage.

Tyrone said Bull-a-Varde will need gravelling after Jeremy has finished fencing it off from the Bull.  Jeremy will arrange 10cu m from Rimutaka.  Bull-a-Varde was approved for use in PNP race Rd 4 Oct 30^th. Marco will send Jeremy the course description for approval.

Paul will work on our trails on Mon 3^rd Oct if anyone can please help him.

Website

Angus has www.bamba.org.nz up and running with minutes and constitution loaded.  It was agreed that the Ctte could post direct, but items from others would be approved by Angus before loading by him.

BNZ Volunteer Digging

Angus and BNZ workers did a terrific job on Bull-a-Varde and Tyrone is creating an appreciation certificate for them.  Angus advised that twice per year this could be repeated.

Danzig Felling

Jeremy advised that logging has started at the neighbours.  Danzig will be felled from Nov to Jan.  Old Coach Rd will remain open for most of the time.  Skid sites and a road from the
Woolshed up to Old Coach Rd will be built by the loggers.  In the next few weeks GWRC will write to interested parties including BAMBA advising of the felling and extraction programme.

On Tuesday 4^th Oct from 3:30pm to 7:30pm at the Woolshed, GWRC will listen and respond to interested parties submissions and queries.  They will collate feedback and respond to it
later.  BAMBA members are advised to turn up and discuss trail reinstatement and replanting options.  GWRC have committed through Jeremy to rebuilding an uphill Danzig replacement trail.

Dirk said that we need signs saying that Danzig will be out of bounds soon for felling and volunteers were required to help us build new trails, please contact BAMBA.

Jeremy said that he will discuss the public notification programme with GWRC which would include newspaper articles and signage.

General Business

A first aid pack for working bees is now hanging in the trees with the Hours Board.

Nicole and Tyrone will run a kids race at the PNP Round on 30^th Sep at 12 noon.

It was agreed that Tyrone could purchase 3 saws, 3 mattocks, 2 rakes, 2 fire rakes and 2 spades up to $400.  Nicole would reimburse him with a cheque and Marco would apply for assistance from the Ground Effect Slush Fund to cover this.  Angus will supply a tool box.

Craig will ring Tryfan Ephraim to clarify the GWRC logging position.

Next Meeting

TBA

Meeting closed 9:30pm

Marco Renall, Secretary BAMBA