Location: The Woolshed, Stratton St, Normandale, Lower Hutt. 7:30pm
Present
Tyrone McGrath, Marco Renall, Matt Clarke, Craig McGinnity, Nicole Swain, Ryan Williamson, Steve Elden. From 8:30pm Jeremy Paterson and Chris Cosslett
Apologies
None received.
Minutes of last Meeting
They were accepted as a true and accurate record.
Finances
Matt had received advice from Gambitsis Auditors that at each meeting Nicole must advise us of all receipts and payments since the last meeting and the closing account balance. We reimbursed Nicole for meeting refreshments of $24 which was approved.
Track Development
Tryone reported that we were sticking to the Track Plans and the bottom of Big Weta was now re-routed through the fence.
Jeremy is delivering 5 tons of gravel and the next working bee this Sun 29th May at 9am will shift it up using a power barrow organized by Tyrone from Hirepool.
Nicole is designing the track signage on A3 corflut with track name at top, Grade from 1 to 6, BAMBA logo and a green stripe. Jeremy has stakes available to use.
Nicole will also install signage asking for volunteer help with trail building and the working bee dates.
General Business
Tyrone, and later Jeremy, reported that the MOU between BAMBAÂ and GWRC was almost complete.
Regarding website development, Steve reported that the AllTeams website which was free, now wanted $800pa so we are not proceeding with that. We are paying $49.95 + GST per annum to have www.bamba.org.nz domain registered with Freeparking and we approved the current invoice. We could use Sportsground or Google to host our domain. Another option is for Steve to
contact GWRC to see if they can add a page to their website for BAMBA and help us get it up and running. Steve has BAMBA on facebook but not released to public yet.
Matt reported that his visit with our annual accounts to Gambitsis auditors had raised many issues.
- We answered his queries about some of the income and expenditure details.
- In the constitution Page 3 clause K we must change “Employees†to “Sub contractors†at the next AGM to avoid Kiwisaver, PAYE, ACC etc.
- Every meeting must have a Treasurer’s report We must supply a register of members to Gambitsis (Marco will do)
- 12 is the minimum number required at an AGM, 5 at an Executive Ctte Mtg
- Our balance date is 31st Aug
- We must become a Charatable Organisation (Marco to do)
Survey of Volunteer Groups
Before the meeting Marco was contacted by Chris Cosslett who has been engaged by GWRC to survey Volunteer Groups on their involvement in BRP with GWRC. Chris sent Marco a questionnaire which he sent to the members so they could prepare for Chris’ arrival at 8:30pm. The Ctte discussed their response to the questions before 8:30pm. Jeremy and Chris arrived at 8:30pm. Chris introduced himself and said he was seeking answers to “How are partnerships between community groups progressing with GWRC. Are there any shortfalls and how could relationships be improvedâ€. The answers are attached.
Meeting closed 10:15pm
Marco Renall, Secretary BAMBA
